Step 2 · Set up your books yourself (once, before you start)

In one sentence

Before your first entry the books need five things: company → accounts → purchase tax code → dimension → CPF rates.

John has already created part of it (so you don't copy dozens of rows), and left the rest for you to build by hand — you'll be adding these yourself from now on, so the first time should be yours. Every field value you need is on this page.

	Status	What you do
Company	✅ already created	Just verify it against section 1 so you know the fields
Accounts	⏳ 18 created, 3 left for you	Create 1440 / 2610 / 5990 — one asset, one liability, one expense
Purchase tax code NG	❌ not created	You create it
phase dimension	❌ not created	You create it
CPF rates	❌ not created	You create it

About 20 minutes. Don't start entering documents until this page is done.

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1. The company (already created — just verify)

Where: grid icon (top right) → Admin → Client management → Client List

1

1. Click this grid icon (top right)

Fig. 00-open-admin

1

Create a company from here

Fig. 01-client-list

Kaider Academy Pte. Ltd. should already be in the list. Open its Edit and look; this is what was entered:

1

The UEN prints on invoices - not a character wrong

2

Pick Education - brings in 45 base accounts

3

Must tick, or the chart is empty

Fig. 02-client-form

Field	Value	Notes
Client Name	Kaider Academy Pte. Ltd.	Full legal name, as per ACRA
UEN	202519807E	⚠️ Prints on invoices to parents and corporate clients — not a character wrong
Industry	Education	Brings in a base education chart of accounts (45 accounts)
Parent group	Kaider Group	The Academy is a group entity
Group classification	Group entity	Not an external managed client
FY End Month	11	Financial year ends November (group-wide)
Apply industry template	✅ ticked	Without it the chart would be empty
Contact Name / Email	Jasmin Darsingh / your work email
GST registered	❌ not ticked	The Academy isn't GST-registered

Please verify the UEN yourself

Check that the UEN reads 202519807E. It is the one field that, if wrong, ends up printed on documents you send out — fixing it now is still cheap.

To create another company later, it's this same New Client button, with the same fields.

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2. Accounts (18 created, you create 3)

Switch company first: open Books, click the company button at the top → pick Kaider Academy Pte. Ltd.Where: Books → General Ledger → Chart of Accounts

1

Add accounts here, one at a time

Fig. 03-coa-list

You'll see 63 accounts (45 from the education template + 18 pre-created). Press New Account to open the dialog:

Fig. 04-account-form

These 3 are yours to create — one asset, one liability, one expense. The Type differs for each, so building one of each teaches you the whole thing:

#	Code	Name	Type
1	1440	Renovation & Improvements (S14Q)	Asset
2	2610	Staff Reimbursement Payable	Liability
3	5990	Sundry Expenses	Expense

Press Save after each, then New Account for the next.

What these three are for

• 1440 Renovation — renovation goes under Section 14Q in Singapore: deducted over 3 years, capped at S$300,000 per 3-year period. It is an asset, not an expense, so Type must be Asset.
• 2610 Staff Reimbursement Payable — when a staff member pays out of pocket, the credit goes here (the company owes them). Without it, the expenses page in Step 4 will refuse to post.
• 5990 Sundry Expenses — the catch-all. When you genuinely don't know where something belongs, put it here and move on. A missing entry is a real problem; a mis-classified one can be moved any time.

The 18 John already created (nothing to do — but know they exist)

Fixed assets (Type = Asset)

Code	Name	Why separate
1410	Computers & IT Equipment	Section 19A — written down within one year
1420	Furniture & Fittings	3 years
1430	Office Equipment (TV / projector / aircon)	3 years

Liability (Type = Liability)

Code	Name	Used when
2600	Due to Director	The boss pays for something personally — the credit goes here

Expenses (Type = Expense)

5810 Office Supplies & Stationery · 5820 Repairs & Maintenance · 5830 Marketing & Advertising · 5840 Telecom & Internet · 5850 Insurance · 5860 Travel & Transport · 5870 Staff Welfare & Training · 5880 Printing & Postage · 5890 Software & Subscriptions · 5920 Teaching Materials · 5930 Government Fees & Licences · 5940 Cleaning & Sanitation · 5950 Recruitment · 5960 Entertainment (added back for tax)

Why fixed assets are split into four

1410 computers / 1420 furniture / 1430 office equipment / 1440 renovation — these four have completely different deduction rules for Singapore tax (computers one year, furniture and equipment three years, renovation 14Q over three years with a cap).

Lump them into one account and someone re-sorts hundreds of receipts at year end.

Count them yourself when done: the chart should total 63 + 3 = 66.

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3. Create the purchase tax code NG (you)

Where: Books → GST → Tax Codes → New

1

Create the NG purchase code here

Fig. 05-gst-codes

Field	Value
Code	NG
Description	No GST - not registered; input tax absorbed into cost
Rate (basis points)	0
Direction	input (purchases)

1

Code is NG

2

Rate 0 - input tax is not reclaimable

3

Direction must be input (purchases)

Fig. 06-gst-form

Why this one is mandatory

The Academy is not GST-registered, so GST charged by suppliers cannot be reclaimed — it is simply part of the cost.

But the built-in purchase codes are only TX / BL / IM / RS, and all four are 9%. Use TX and the system books 9% of input GST that the Academy cannot actually claim — the books go wrong.

So you create a 0% purchase code. From then on, every purchase document (bills, expenses) uses NG.

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4. Create the phase dimension (you)

Where: Books → Settings → Dimensions → New

Fig. 07-dimensions

Field	Value
Key	phase
Name	Business phase
Sort order	1

Then add two values under it:

Code	Name
preopen	Pre-opening
operating	Operating

Why not just create a "pre-opening costs" account

That would lump the setup period's rent, stationery, renovation and legal fees into one blob — you would see neither what the money went on, nor be able to split it at tax time.

With a dimension you can answer both:

• "How much did the setup period cost?" → total by dimension
• "How much on stationery in total?" → total by account

When entering, pick Pre-opening for anything before the first day of classes, Operating after.

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5. Create the CPF rate table (you — mandatory before payroll)

Where: Books → Settings → CPF rates → New Rate Set

1

Create the 2026 rate set here

Fig. 08-cpf-rates

Field	Value
Label	2026
Effective From	2026-01-01
Monthly OW ceiling	8000
Annual wage ceiling	102000

Fig. 09-cpf-form

Five age bands, entered as percentages (type 20 for 20%):

Age band	Employee %	Employer %	(Total)
55 and below	20	17	37%
Above 55 to 60	18	16	34%
Above 60 to 65	12.5	12.5	25%
Above 65 to 70	7.5	9	16.5%
Above 70	5	7.5	12.5%

Where this table came from, and why you must still check it

These figures were copied on 2026-08-02 straight from the CPF Board's CPF Contribution Rate Table from 1 January 2026, Table 1 (Singapore Citizens / SPR 3rd year onwards, total wages > $750).

You also hold a CPF calculation table — check it against the above, band by band, before entering.

If they disagree, don't enter anything — ask John which one is stale. Singapore has raised the rates for workers above 55 every January since 2022, so it is easy to be holding an outdated table.

⚠️ There is also a set labelled "2025 (migrated from hard-coded, to be verified)" already in the system. Those are the old code's values and the 55–60 and 60–65 bands are out of date. Your new 2026 set has a later effective date, so the system uses yours. Leave the old one alone — don't delete or edit it.

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6. Check your work

Check	Should be
Kaider Academy's UEN in the client list	202519807E
Total accounts	66
Tax codes include	NG, 0%, input
Dimensions include	phase, two values
CPF rate sets include	2026, effective 2026-01-01, five bands

If anything doesn't match, fix it before moving on. Every later step builds on these five — a missing account here becomes a blocked entry in Step 4.

Once it all matches, go to Step 3 · The chart of accounts.